Arrangements for mid-year assessments (2025)
The mid-year A2 and A3 assessments will continue as planned and communicated from Monday, 19 May — Saturday, 28 June 2025 in invigilated, sit-down mode and will take place on the Stellenbosch campus.
SUNStudent does not have a mobile-friendly interface yet and using a mobile phone to access information on SUNStudent may affect views. It is advisable to use your laptop/computer (and not your mobile phone) to access timetable and venue information on your assessment timetable in SUNStudent.?
How to view your assessment timetable
Please read the Access Exam Timetable and Concession Letter? and carefully follow the steps as indicated to access your assessment (exam) timetable. This student user guide also includes screen visuals to assist you in navigating the process. You will need your SUnumber@sun.ac.za (username) and password to access your SUNStudent profile.
Please note that the view on the SUNStudent student portal shows the assessments managed centrally only and excludes assessments managed by the respective academic departments. Please contact your lecturers for the schedule and venue details for modules managed by your academic departments. In many cases, this information will be provided to students through SUNLearn.
How to view your A2 and A3 assessment venues on SUNStudent
All students are required to familiarise themselves with the instructions on how to find their assessment venues on SUNStudent for modules administered by the Assessment Office. We have developed a "how-to guide" to assist you in this regard. Click HERE to access the guide?.
The A3 venue timetable (per module/per date/per session for non-concession students who may find discrepencies or cannot view their timetables in SUNStudent, will be uploaded to this webpage at least ONE day before the scheduled A3 assessment date,
Due to the Protection of Personal Information Act (POPIA), venues for concession assessments may not be published on this assessments webpage for students. The Client Services Centre, temporarily based in the Inorganic Chemistry building in Bosman Street (directly opposite Huis Marais) will assist with venue queries from students with assessment concessions. The Client Services Centre van also be reached via email (info@sun.ac.za) or 021 808-9111.
Assessment rules
Students are reminded to strictly adhere to all the assessment rules. Please take note of the comprehensive Rules for students at the Stellenbosch Campus assessment venues?, These rules apply to Stellenbosch campus students, as well as some students from the Faculty of Medicine and Health Sciences who write their assessments on the Stellenbosch campus.
Please take particular note of the following rules regarding cell phones and other electronic devices in all assessment venues:
- Cell phones must be switched off at all times when in an assessment venue. While at their seats, students must place their cell phones in a non-transparent bag on the desk in front of them for the full duration of the assessment. Only after leaving the assessment venue may students remove these devices from the bag and turn them on.
- Students are not allowed to bring personal laptops or other electronic devices into venues where written assessments take place.
- If the assessment makes use of a login procedure specific to that assessment (e.g., the assessment login in an electronic classroom), students must use that login procedure and other login procedure. Please note that a cell phone that allows for multi-factor authentication (MFA) with login on the computers will be required in all computer user areas (CUAs) during online assessments.
?Leave-of-absence from assessment activities
All students must adhere to the relevant academic activity’s (e.g., class, practical, clinical, research or assessment activities) attendance requirements that form part of the curriculum of the relevant degree, certificate, or diploma programme they are registered for. In the event of absence from any academic activity, including A2 and A3 assessments, students should refer to section 12 of the General Yearbook 2025 (Part 1, page 25) for comprehensive information regarding leave of absence.
If a student is absent from an A2 or A3 assessment opportunity due to illness or other causes, the lecturer/s responsible for the relevant module/s should be consulted without delay.
- Where such absence is due to illness, an application for leave of absence form must be lodged with the Centre for Academic Administration (stbloa@sun.ac.za) without delay, except if the absence was for one test only, in which case the relevant lecturer will handle the leave of absence. The application form must be accompanied by a medical certificate which complies with specific requirements.?
- The application for leave of absence form should also be submitted for co-curricular activities by the Division of Student Affairs or sport activities by Maties Sport.
Accommodation of religious considerations
Stellenbosch 肆客足球 respects the religious beliefs and cultures of all staff and students. As a result, in addition to national public holidays during which the 肆客足球 will be closed for business, no assessments will be scheduled on the days listed below (applicable to 2025 only). With the exception of Saturdays and Sundays, the 肆客足球 will remain open and operational on these days.
Wednesday 29 January 2025 - Chinese New Year
Monday 31 March 2025 - Eid-ul-Fitr (tentative)
Sunday 13 April 2025 - Passover (Pesach) Day 1
Sunday 20 April 2025 - Passover (Pesach) Day 8
Saturday 7 June 2025 - Eid-ul-Adha (tentative)
Tuesday 23 September 2025 - Rosh Hashanah Day 1**
Wednesday 24 September 2025 - Rosh Hashanah Day 2
Thursday 2 October 2025 - Yom Kippur**
Monday 20 October 2025 - Diwali
** These religious days start the evening before, so no assessments to be scheduled after 17:30 on the previous evening.
Students who cannot make use of an assessment opportunity due to religious constraints, are accommodated in a similar way to students that were ill during that assessment opportunity or participated in sport events or experienced trauma of any nature.
Please note that no other assessment opportunities in addition to those scheduled normally will be provided if you do not make use of an assessment opportunity due to constraints imposed by your religion.
When compiling assessment timetables, the Timetable Office will attempt to avoid scheduling more than one of the A1, A2, and A3 assessments (or corresponding assessments for year modules) on days that more commonly incur religious constraints.
Module assessment clashes
The fact that students may be allowed to register for modules that clash on A2 and A3 assessment timetables, does not grant them the right to be accommodated with regard to clashes on the assessment timetables, in any other way than as described below:
- If you experience clashes on timetables during the A2 period, you will not be accommodated by the Assessments Office nor normally by the home faculty. In such cases, you have to take the A2 assessment for the one module, and the A3 assessment for the other clashing module.
- If you experience clashes on timetables during the A3 period for assessments that are administered by the Assessments Office, you are accommodated by the Assessments Office. This accommodation entails that arrangements will be made for the clashing assessments to be written one immediately after the other during the A3 period and under supervision as arranged by the Assessments Office.
Refer to section 6.1 of the Yearbook 2025 (General Rules) for detailed information regarding time-table-related assessment provisions.
New assessment answer book
Stellenbosch 肆客足球 introduced a new assessment (examination) answer book in 2024. All students are required to familiarise themselves with the instructions and the signing of the declaration on the front cover. Students must also familiarise themselves with the assessment rules on the back cover of the new assessment answer books. Please take note of the information on the front and back covers before you leave for your assessment venue. Examples of the covers can be viewed on page 9 and 10 of the Rules for students at the Stellenbosch campus assessment venues.?
